Release notes for the 2022.2 updates to Dataforce ASAP

Dataforce is excited to announce some great new features in our latest release of Dataforce ASAP!

Client attribute moved from Customer to Job.

The Client attribute, has been moved from the Customer, to the Job.

Having the Client attribute on the customer record meant that all Jobs belonging to the same customer would inherit the same Client.

This is not a very flexible approach, especially after the introduction of Sales Pipelines and the move towards are more CRM based approach where return visits and additional jobs for the same customer can be recorded against the same customer record.

The Client for a Job can be seen on the Job Summary screen as shown in the below screenshot.

Changing the client on a Job can be done in multiple ways:

Changing the Client for a single job

Use the ‘Change Job Client’ option from within the ‘Job Actions’ tab within a Job. (single job)

Changing the Client for a multiple jobs

Use the bulk action called ‘Change Job Client’ via the advanced search (to change multiple jobs)

Stamp counter tool

A new counting tool has been introduced under the ‘Files & Photos’ tab within a job.

The aim of this tool is to provide you with a method for counting items within a photo. For example: lamps, or ballasts.

Counter stamps can be saved onto the photo, cleared from the photo, and repositioned as required.

This provides auditors with a more efficient way of counting items within a photo, and saving the counters onto the photo for future reference.

Built-in Form templates

To ease the burden of managing updates to form templates, such as assignment forms, nomination forms, and other common forms, we have introduced a new built-in template library to provide shared templates with pre-configured mappings.

This means that future revisions of forms can be deployed with ease and will not require any manual mapping.

The new form library currently contains pre-configured VEU assignment forms, STC forms, and a few other forms, but this library of forms will continue to grow. Over the next few months we plan to add:

  • Other VEU scheme forms (additional Assigment forms, Commercial lighting forms such as AS/NZS 1680 forms, LUX reports, Data Summary, Maintained Illuminance)
  • Solar Victoria forms (for Hot Water claims)
  • ESS (IHEAB/HEER/CLF) forms (Nomination forms, Installer declarations, Assessor declarations, CLF forms, etc)
  • Various Invoice templates
  • Various Quotation and Proposal templates

Importing sales leads

You can now import Sales leads directly from an Excel file using the new Sales Leads import function.

Leads that are importing will create a Job only (no appointment) and can be assigned directly to a Sales Pipeline.

More information can be found here

Form cover pages

With the introduction of built-in form templates, we have also included an option to attach your own custom cover pages to the built-in forms, allowing for a more personalised form. This means you can add a custom cover page (or multiple pages) to the start of another form. The cover page will be merged onto the form when it is generated.

Cover pages can be created and mapped using the form designer in the same way that traditional forms are created, however they are managed from a new screen which can be accessed via Forms Form cover pages

You can link a cover page to a traditional form, via the Form Type configuration screen.

Powerpal integration

Dataforce has partnered with Powerpal to bring you an improved and more efficient installation process when installing the Powerpal In-Home-Display product under Activity 30 of the VEU scheme.

Previously, installers would need to use both Dataforce Runabout and the Powerpal Installer app to complete an IHD installation. Now, everything can be done through Dataforce Runabout and the Powerpal installer app is no longer required.

This means no more double data entry, and much faster installations for your fieldworkers.

Contact us for instructions on how to enable this integration in your Dataforce instance.

Support for new activities

The Dataforce team has been working hard to keep up with the demand for new activities across the various schemes.

Over the past few months we have developed configurations for the following new activities:

  1. VEU Activity 26 (Installing a high efficiency pool or spa pump)
  2. VEU Activity 43 (Cold room)
  3. VEU Activity 44 (Commercial and industrial heat pumps)
  4. ESS IHEAB Activity F1, F1.1 and F1.2 (High efficiency refrigerated display cabinet)
  5. ESS IHEAB Activity F2 (High efficiency liquid chilling cabinet)
  6. ESS IHEAB Activity F3 (High efficiency close control air conditioner)
  7. ESS IHEAB Activity F4 (Install or replace high efficiency air conditioner)
  8. ESS IHEAB Activity F16 (Replace existing HWS with air sourced heat pump)
  9. ESS IHEAB Activity F17 (Install air sourced heat pump)
  10. ESS HEER Activity D16 (Replace an air conditioner or install a new air conditioner)
  11. ESS HEER Activity D17 (Replace Electric HWS with Heat Pump)
  12. ESS HEER Activity D18 (Replace Electric HWS with Solar (electric boosted) water heater)
  13. ESS HEER Activity D19 (Replace Gas HWS with Heat Pump)
  14. ESS HEER Activity D20 (Replace Gas HWS with Solar (electric boosted) water heater)
  15. ESS HEER Activity D21 (Replace Gas HWS with Solar (gas boosted) water heater)

Other bug fixes and optimisations

We’ve been busy ensuring the system is running smoothly and free of bugs!